The 9th International Symposium on Autonomous Decentralized Systems (ISADS 2009)
Titania Hotel, Athens, Greece, March 23-25, 2009

Accomodation Information

On-line submission of reservations for accommodation payment is preferred through the Accommodation Arrangements on-line system. Your payment will be processed through a secure web-based credit card payment system (SSL encrypted data transfer).

ISADS 2009 has secured discounted rates for the Symposium period at TITANIA Hotel and FRESH Hotel, both located in Athens city centre.

Due to the high demand it will be wise to book your accommodation as early as possible.

• For more hotels please visit the official portal of Athens at www.cityofathens.gr.
• The following room rates are in Euro, per night, and inclusive of breakfast and all taxes.
• Rates will apply to all pre- and post-Symposium stays.
• Reservations will be processed on a "first-come, first-served" basis.

Hotel descriptions

• On-line reservation and payment is preferred. You may submit your reservation either on-line or by fax, no later than Monday March 16, 2009. After this date, you must contact the hotels directly.
• Accommodation reservation by Fax is available for those who can not use the on-line system. Please fill in the Accommodation form, with your credit card or other payment information and send it by fax to: +30 2610 991 945.
• Reservation requests by post, e-mail or phone will not be accepted.
• Hotel reservations will only be secured after payment of the requested deposit has been completed (your bank transfer must have been deposited in the Symposium bank account or your credit card payment received by MeetingPlanner.gr).
• A one night deposit is necessary to secure your reservations. You must clearly indicate that you agree with the cancellation policies of the hotels, and fax the Accommodation form with your credit card data (see reservation and payment methods).
• to the imposed cancellation fees by the ISADS 2009 hotels, if you wish to use the on-line payment option, you must pay the full amount of your accommodation reservation in order to secure that cancellation fees are charged in the unfortunate event of cancelling your room into the cancellation period.
• Cancellation policies vary slightly among hotels. Please see individual hotels for details.

Stamatia Gika of MeetingPlanner.gr will handle all reservations for accommodations. This includes communications, payments, and confirmation letters. You may contact the Accommodation desk at:
ISADS 2009 Accommodation Desk
c/o MeetingPlanner.gr
Conference Management
Ypapantis Str.
GR - 26504 K. Kastritsi - Rio, Greece
Telephone: +30-2610-992025
Fax: +30-2610-991945
URL: www.meetingplanner.gr
e-mail: ISADS09@meetingplanner.gr

Before proceeding with submitting your Accommodation request, please carefully read the following information on accommodation payment and cancellation policies.

• Detailed Hotel Descriptions
• Reservation Procedure
• Payment Methods
• Cancellation Policy
• Personal Insurance
• Travel Arrangements Desk Hours During The Conference

On-line reservation

Accomodation Reservation Form

Reservation Procedure

You may submit your reservation request using one of the following options no later than Monday, March 16, 2009.

The Accommodation reservation procedure requires the following four steps:

1. Submit your Accommodation request on-line (preferred) or via fax, indicating your hotel choice.
   * For room reservations each individual must make his/her own reservations separately. Only in the case of sharing a twin room, you may use the appropriate field in the form, to enter your accompanying person¢s name.
   * If you wish to reserve additional room(s), please submit a new reservation form.
2. MeetingPlanner.gr will process your application and try to meet all your accommodation requests. You will receive a notification email message about your reserved hotel and the required corresponding deposit.
   * Reservations will be processed on a "first-come-first-served" basis. If your preferred choice is fully booked, MeetingPlanner.gr will proceed with your reservation on the basis of another hotel in the same Category as your choice and inform you about it.
3. Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of payment will be accepted.
   
4. Confirmation of Reservation(s). Upon receiving the required deposit for the hotel, the Accommodation desk will send you a confirmation email message regarding your reservation. Please make sure to provide a valid email address. Please remember to print and bring your confirmation message with you, when you check in at the hotel. This is your hotel booking voucher! * Your hotel confirmation email will include the reserved hotel room, dates of stay, deposit paid and remaining balance to be settled at the hotel.

Payment Methods

Before you decide on the method of payment please read the following important note: Due to the imposed cancellation fees by the ISADS 2009 hotels, if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be charged in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Accommodation desk to charge your card with cancellation fees in case you cancel your reservation according to specific cancellation policies.

• Pay on-line using your credit card (VISA or MASTERCARD) - Preferred. You must be the cardholder to use this option. Then,
  1. You will receive a bank notification message informing you about the amount of money that has been deducted from your credit card. (For on-line payment you must pay the full amount of your reservation)
  2. You will also receive the official Confirmation of Reservation via e-mail from the ISADS 2009 Accommodation desk.
• Pay by faxing your credit card details, using the on-line Accommodation form (click on the ON-LINE Accommodation button found at the end of this page and follow the procedure) or the Accommodation Form found at the end of this page. The ISADS 2009 Accommodation desk will charge your credit card with the respective hotel one night deposit amount and send you the official confirmation of your reservation via email.
• In case you are using someone else¢s credit card we must receive his/her authorization in hard copy, so please DO NOT PROCEED with on-line payment. Fax the Accommodation form, which must be signed by the card holder, accompanied by a copy of both sides of the credit card.
• Pay by bank transfer using the on-line Accommodation form (click on the ON-LINE Accommodation button found at the end of this page and follow the procedure) or the Accommodation Form found at the end of this page. (An administration fee of . 20 will be applied to cover administration handling costs).
  Please note that any transfer or service charges imposed by the bank must be paid by the participant. Please provide a valid email address. You will receive a notification email with the (Stamatia Gika- MeetingPlanner.gr) bank account details.
  Please clearly indicate on the bank form:
  1. Your full name (name given for the registration)
  2. Name of the Symposium : .ISADS 2009 Symposium.

For quick and accurate processing of the payment, it is requested that you fax a copy of your bank transfer receipt to: +30 2610 991945. Please remember to also bring this copy to the Accommodation desk. After proof of payment has been confirmed by our bank, you will receive the official confirmation of your reservation via email.

* Only cash payments or credit card payments will be accepted on site.
* Receipts for your deposits will be given on-site at the Accommodation desk on request. No invoices will be sent in advance. Receipts for balance payments will be given by the hotels.

Cancellation Policy

Important note: Due to the imposed cancellation fees by ISADS 2009, if you wish to use the on-line payment option, you must pay the full amount of your reservation in order for cancellation fees to be deducted in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night deposit will be paid if you opt to fax your credit card details authorizing the Accommodation desk to charge your card with cancellation fees in case you cancel your reservation into the cancellation period.

Cancellations must be made to MeetingPlanner.gr in writing, either by fax (+30-2610-991945) or e-mail (ISADS09@meetingplanner.gr). The amount of refund will depend on the date of cancellation.

Personal Insurance

The organizers cannot be held responsible for accidents to Symposium participants or accompanying persons, for damage or loss of their personal property, or for cancellation expenses, regardless of cause. Participants should therefore, make their own insurance arrangements. Please consult with your local insurance sources regarding coverage.

Accomodation Arrangement Hours

The ISADS 2009 accomodation desk at the Symposium venue will be open during the following hours: